HMRC has issued a template with the details of the employees you are claiming for (on or after 27 May 2021).
If you are claiming for 16 to 99 employees on or after 27 May 2021, you will need to upload a file containing the following information for each employee:
- full name
- National Insurance Number (or payroll reference number if you do not have this)
- payroll reference number (sometimes called a pay identify or staff number)
- furlough start and end date (using the format DD/MM/YYYY)
- full amount claimed (pounds and pence)
- normal hours (using decimals, for example 7.5)
- actual hours worked (using decimals)
- furloughed hours (using decimals)
- if they have returned from statutory leave and you then put them on furlough
Your template may be rejected if you do not give the information in the right format. If your template is rejected, you will see a message on the screen and your claim will not be processed.
You will need to make sure that you:
- provide only the employee information requested here – you might be asked again, or your template may be rejected
- submit one line per employee for the whole period
- do not break up the calculation into multiple periods within the claim
- do not split data by contract type (for example, those paid weekly and monthly should be claimed for together)
- do not provide more or less columns than needed
- upload your file as an.xlsx, using the template on this page when you claim
If we submit your claim, we will contact you beforehand to gather the right information. Please talk to us if you need assistance if you submit your claims. Contact your usual Beavis Morgan partner or email firstname.lastname@example.org.
- How to pay CJRS grants back
A new section to the guidance has been added by HMRC called ‘How to correct overclaims in your next claim’. On the webpage below you can find out how to pay all or some of your grant back if you have overclaimed, or if you do not need the grant and want to make a voluntary repayment.
If you have claimed too much through the CJRS, or you would like to make a voluntary repayment because you do not want or need the grant to pay your employees’ wages, tax and National Insurance and pension contributions, you can either:
- correct it in your next claim (your new claim will be reduced, and you will need to keep a record of the adjustment for 6 years)
- get a payment reference number and pay HMRC back within 30 days (only if you are not correcting it in your next claim)
Find out more: Pay Coronavirus Job Retention Scheme grants back